All too frequently we receive a desperate phone call from someone asking for help when the tender or PQQ is due in tomorrow! Even if we had any capacity, there really isn't enough time to do a professional job.
Here are some simple tips on planning ahead:
Start early!
The earlier you start, the more time you have. Also getting started early takes away some of the pressure of the task looming ahead.
Start a bid file
Get everything you need in one place for easy access and reference. This will save time in future.
Plan & project manage
Setting timescales and making sure they are met will help you meet deadlines.
Read the ITT & instructions (TWICE)
You can easily miss things first time around so always re-read. Also get other members of your team to read to make sure you have not missed or misunderstood anything.
Check commercial conditions
Firstly you need to make sure you are happy signing up to their contract. Secondly there may be some important information hidden away in the conditions eg monthly meetings or service level agreements (you may need to respond to these in your tender submission).
Create check list
1. Requirements - what's needed?
2. Deadlines - by when?
3. Responsibilities - who's doing what?
Try to understand what they really want
Most tenders want 'best quality' and 'best value for money' but what else is required? A bit of research may reveal what they really want to achieve - if you can show understanding and then meet this, you stand a far better chance of success.
Research prospect & competitors
More understanding of the prospect and the competition always helps!
Big bids take time & money!
Be aware of this so make sure you have the resources and if necessary...
Re-qualify?
Is this right for you? See previous blogs:
Win More Tenders by Qualifying Them
Win More Tenders by Qualifying Part 2
Aim to finish early
Planning to finish early gives you some contingency if things go wrong! But more more importantly it allows time to give the submission the 'overnight test' ie leave it and read it again the next day when your mind is fresh - this is when you will see all the little mistakes and areas or improvement.
Any more ideas?
Wednesday, 14 October 2009
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Great Tips!!! Thanks
ReplyDeleteI find it very useful to get all of the housekeeping tasks done immediately as these small items can seriously scupper your plans at the tail end. Things like, creating an electronic copy on a printed disc, preparing the return envelope and collating any supporting docs - knowing they are ready to go can make a huge difference.
Secondly, if you require input from other sources/depts farm out the required questions as soon as you have read and assessd them, give your targets firm deadlines for returning the information to you (or do as I do and just give them a false one - a day or so early)In the meantime you can get on with the task of completing all the standard stop/go answers such as financials/insurances etc.
I have now been bid writing for almost 2 years having never done so in previous roles and even after qualifying the tenders/pqq's I can often find myself running up to 4 at a time all requiring a 2 -3 week turnaround. Preparation is the key, if you know where everything can be found you can save yourself considerable time and stress. The competition just in 2 years has increased dramatically and every advantage you can get over your competitors makes all the difference.
I'm possibly quite sad as I get a real joy from seeing a fully completed tender or PQQ head off to the post office - :-~
Rachel Williams
Marketing & Business Development Manager
Maylarch Environmental Ltd
Additionally, the bidding process was modernised and the two of the parties, organizer as well as the applicants were beneficiaries of the same. The former was turning deals according to their requirements and improving their statistics of profit. However, the latter has been getting an ease in applying for tenders as well as submitting bids tenders conveniently.
ReplyDeleteYes! Most tenders want 'best quality' and 'best value for money'but here on http://bidethiopia.com you can know how to bid for tenders for free. Tere available all types tenders and tender information like,agricultural-machinery,Accounting & Auditing, Cleaning & Janitorial etc.
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